St Labre Indian School

St. Labre Indian School Educational Association

Pretty Eagle Catholic Academy   St. Charles Mission School

Job Description

Job Title: HR Generalist

Department: Human Resources

Reports To: Human Resources Director

FLSA Status: Non-Exempt -12 month position

Salary Grade: 9B ($22.83-$26.83-$30.81)/hr.

Approved Date: 07/01/2022

SUMMARY 

Provides various Human Resource functions by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.  *Indicates the non-essential duties and responsibilities.  Nothing in this job description restricts St. Labre's right to assign or reassign duties and responsibilities to this job at any time.

Staffing

1. Administers the selection process for the following:

• Full/part-time Positions

• Teachers

• Work Incentive Program

• Sub/Temp List

2.   Recruits, interviews and facilitates the hiring of qualified applicants for open positions.  Collaborates with Directors and Supervisors to understand skills and competencies required for openings. 

3.  Works closely with hiring supervisors by screening applications, scheduling interviews, developing interview questions, participating in interviews, and sending correspondences to all applicants.

4.  Performs pre-employment checks (criminal, state, and national background checks and social security trace) on applicants for employment.

5.  Reviews all criminal background checks and meets with HR Director on background checks with an “Alert” status.

6.  Ensures all new hires have completed the Safe Environment on-line training before starting work.

7. Compiles files for all new hires and assures that all required documents are on file prior to starting employment.  Files and maintains pre-employment records.

8.  Schedules and attends local job fairs. Prepares recruiting materials to be shipped or sent with St Labre employees to job fairs. 

9.  Handles employment related inquiries from applicants, employees, and supervisors referring complex or sensitive matters to the appropriate staff.

10.  Coordinates the Internal/External Job Opportunity program. 

11.  Performs external recruiting duties by writing, and placing job advertisements in media. Keep up to date with employment trends and to include Social Media.

12.  Develops and maintains a network of contacts to help identify and source qualified candidates such as the Tribal Employment Rights Office and local job services.

13.  Updates the sub/temp list by running Hours Worked Reports and checks with supervisors to ensure sub/temp list is accurate on a monthly basis.

14.  Reviews, tracks and documents employee trainings, continuing education and work assessments. This may include anti-harassment trainings, safety trainings, professional licensures and certifications.

15.  Maintains knowledge of trends, best practices, and regulatory changes in human resources, talent management, and employment law.

16.  Conducts exit interviews or mails out exit packets to departing staff.

COMPETENCIES

1. HR Expertise.

2. Communication.

3. Relationship Management.

4. Customer Service

5. Ethical Practice.

Onboarding

1. Assists with onboarding of new employees including showing diversity and harassment/sexual harassment training videos.  

Human Resource Functions

1. Administers the Employee Education Assistance Program.

2. Coordinates the Employee Recognition Program.

3. Edits and publishes the monthly "Scattered Seeds" employee newsletter.

4. Participates on various committees i.e. Housing Committee and Christmas Committee.  

5. Assists with administering and interpreting the organization's policies and procedures. 

6.   Administers the Safe and Sacred Program to ensure compliance prior to employment and during

      employees’ career at St Labre. 

7. Assists with employee questions concerning policies and refers to HR Director as needed.

8.   Assists with projects under the direction of the HR Director.

SUPERVISORY RESPONSIBILITIES 

This job has no supervisory responsibilities.

QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

1. Bachelor’s degree in Business (B. S.) or a related field or equivalent experience

2. At least two years related experience

KNOWLEDGE, SKILLS, AND ABILITIES

1. Ability to maintain the highly confidential nature of human resources work.

2. Ability to prioritize work assignments, and high attention to detail.

3. Ability to convey a positive and professional image to applicants and employees.

4. Ability to work effectively with all levels of employees.

5. Ability to speak effectively before groups of employees in organization.

6. Must have excellent verbal and written communication skills.

7. Extensive knowledge of computer software to include Google Chrome, TrakStar Hire.

8. Must have excellent organizational skills and high attention to detail.

9. Enjoys working with people and has a professional commitment to employee's safety and health.

10. Respects the teachings of the gospel of Jesus Christ in private, personal, and public life. 

11. Commitment to the mission of the Roman Catholic Church in Native American education.

12. Sensitivity to and appreciation of Native American people and their cultures.

13. Ability to serve as an appropriate role model for students.

CERTIFICATES, LICENSES, REGISTRATIONS 

Valid Montana driver's license required.

Bondable for notaries commission

SHRM Certified Professional (SHRM-CP) or Professional in Human Resources (PHR) preferred

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Travel to Pretty Eagle Catholic Academy (St. Xavier) and St. Charles Mission School (Pryor) is required on a regular basis.